Position Title

Clerk I (PT) (NYHELPS) (up to 3 positions)

Required Application Type

School Related Personnel

Salary/Pay Scale

$15.50 - $16.50 per hour

Job Description

LOCATION:          Educational Support Services-900 Watervliet-Shaker Road      

BASIC FUNCTION:  
Performs a variety of routine clerical procedures.  Employees in this class are usually trained to do specific duties in an assigned area. The work is performed under direct supervision during training.  Employees receive detailed instructions and close supervision at the beginning of their employment and subsequent to new assignments. The Clerk I position may be an entry-level position for advancement to higher level and specialized functional responsibilities within an operating agency.  Does related work as required.

RESPONSIBILITIES:

1. Sort, indexes files documents such as vendors bills, cases histories, birth and death records, invoices alphabetically, numerically, chronologically and by other predetermined categories.
2. Operates a computer to enter or retrieve data and /or historical information.
3. Makes routine clerical checks in processing the mail, vendor bills, searching in delinquent tax records, police reports, and attendance reports.
4. Maintains alphabetic, numeric and chronological files of documents and materials by coding and filing new material, searching for requested material and periodically purging obsolete material.
5. Operates a variety of office equipment including a computer, copier machine, mailers, check signers, posting machine or switchboard as an incidental part of the clerical work performed.
6. May act as a receptionist and receives and records telephone complaints and inquiries which are directed to the proper authority for necessary action.
7. May collect and record moneys received, issues receipts, deposits moneys and makes reports on monetary transactions.
8. May maintain records on time worked, pay rates, and make routine entries on various fiscal and departmental records.
9. Logs in mail and information necessary for the proper conduct of unit business as well as to form a basis for activity reports.
10. Working knowledge of business arithmetic and English.
11. Working knowledge of office terminology, procedures and equipment.
12. Ability to operate a computer to enter, store and retrieve information and data.
13. Ability to understand and follow oral and written instructions.
14. Ability to get along well with others.
15. Ability to write legibly.
16. Clerical aptitude.
17. Physical condition commensurate with the demands of the position

Civil Service Title

Clerk I

Job Qualifications

1. Graduation from high school or possession of a high school equivalency diploma.
2. Must be at least 18 years of age at time of appointment.

The selected applicant will be subject to a fingerprint supported criminal history background check in accordance with SAVE Legislation effective July 1, 2001.

Vacancies are filled by certified list provided by Albany County Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Albany County to obtain a permanent appointment.

Job Category

Clerical/Support Staff Positions

Job Location

Capital District Region

Additional Information